Club Constitution

Our Club Constitution is below and contains the following information:

  • ​Objectives

  • Membership

  • Rules and Regulations

  • Resignation and Expulsion

  • Complaints Procedures

  • Disciplinary Procedures

  • Committee and Meeting Details

  • Codes of Conduct

  • Club Mission Statement

Please read all the information carefully, as you will be required to agree with and abide by the Club Constitution and the FA Code of Conduct when completing our online Club Membership/Registration form, failure to do so will result in your registration not being processed.

The Executive Management Committee trusts that you and your child will enjoy being part of our club and we look forward to your support in all matters regarding the club’s future progression.

The club shall be known as Madeley White Star Football Club and shall be referred to hereafter as “the club” and shall be affiliated to the Staffordshire Football Association (Staffs FA) and shall abide by their rules and regulations.


  • To provide an opportunity for boys and girls from our local community and surrounding area, to train and play football in an all inclusive, positive, safe and fun environment with others of the same age.

  • To engender a team spirit and a sense of fair play and respect for all.

  • Membership is available for all children regardless of gender, nationality, culture or religious beliefs.

  • To create a family atmosphere within ‘’the club’’ where children want to participate and play as part of a team

  • To work to FA Charter Standard guidelines in terms of

  • performing enhanced DBS checks on all volunteers

  • Child Protection Training (FA Safeguarding)

  • Adhering to the FA’s Respect programme

  • providing a Level One coach for every team

  • supplying trained first aiders and

  • putting in place a proper system of club administration. 

  • Training for Coaches

  • Child Protection Training

  • Fair Play

  • Management

  • Public Liability Insurance


Membership is by application via our on-line membership form, access to this can be obtained from the club secretary or from your team manager. The Executive Management Committee reserve the right to restrict numbers due to available resources and number of volunteer coaches.

Club Membership Fees for our Junior and Youth sections are £210 per player for season 2020/21, payable over three instalments as follows

  • £70 payable by 31st August

  • £70 payable by 30th November

  • £70 payable by 28th February


Club Membership Fees for our Open Age/Adult sections are slightly different due to increased costs incurred and are charged a total fee of £3,360 per annum, per team. This is the equivalent of having 16 players in a team, paying £210 each.  In instances where there are less than 16 players, the total fee should then be divided by the number of players in the team, and in instances where there are more than 16 players in the team, we would not ask for the additional amounts you have collected and this can be added to your team funds for you to use as you please.  Any players who play on a pay per play basis should be charged £5 per game.​

It is the responsibility of each team manager to collect membership fees from their team members and ensure that they are paid to Madeley White Star FC Limited on the due dates, as stated above.

In circumstances where fees have not been paid and there has been no contact with the Team Manager or the Executive Management Committee to discuss concessionary membership, unfortunately players will be unable to continue training with the club, until the outstanding amount has been paid, as they will not be covered by the appropriate insurance. Madeley White Star Football Club is keen for all young players to have the opportunity to play football, so please speak to us regarding your payment if you need to.

What our Membership Fees Cover, but are not limited to

  • Club Affiliation with County FA

  • ​Team Registration Fees with both the appropriate League and the FA

  • Player Registration Fees with the appropriate League and the FA

  • Player Insurance

  • Manager/Coaches and Assistant Manager/Coaches qualifications to maintain Charter Standard Status -

    • FA Enhanced DBS

    • FA Level 1 Coaching

    • FA Safeguarding Workshop

    • FA First Aid
      (FA Enhanced DBS, FA Safeguarding and FA First Aid are the minimum requirements by law, and FA Level 1 in Coaching Football ensures that we continue to maintain high standards required for our Charter Standard Status).

  • Training Equipment - i.e. Ball Bag, Balls, Cones and Bibs

  • First Aid Kit

  • Covid-19 Training / Matchday kit (includes digital temperature scanner, hand sanitizer, disinfectant etc)

  • Match Balls

  • Winter Training fees

  • Referee Fees

  • Administration costs

  • Sage accounting software

  • Zoom Licence fee

  • Security software for laptop

  • Microsoft Office Licence

  • Website

  • Rent and Utilities at Manor Road

  • General Repairs and Maintenance at Manor Road

  • Cleaning and Cleaning Supplies at Manor Road (including enhanced measures required for Covid-19)

  • Hedge Cutting at Manor Road

  • Grass Cutting at Manor Road

  • Pitch maintenance at Manor Road, including weed control, top dressing, over-seeding, aeration etc

  • Initial pitch marking fees pre season

  • Weekly Pitch/Line Marking Fee

The Football Association and any League or Competition rules to which ‘’the club’’ is affiliated shall be deemed to be incorporated into ‘’the club’’ rules and shall be adhered to by all persons associated with ‘’the club’’, ‘’the club’’ will also abide by the Football Associations Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy. These will be deemed to be incorporated into ‘’the club’’ rules and shall be adhered to by all persons associated with ‘’the club’’


Resignation and Expulsion
A member shall cease to be a member of Madeley White Star Football Club from the date which they give notice to ‘’the club’’ of their resignation.  Madeley White Star Football Club reserves the right to charge any outstanding subscriptions due to ‘’the club’’ up to the date of resignation.

The Madeley White Star Football Club Executive Management Committee shall have the power to expel a member (including volunteers) when, in their opinion, it would not be in the interest of ‘’the club’’ for them to remain a member (including volunteer) of ‘’the club’’. If a member feels that the decision is unfair then they have the right to appeal and in the first instance the appeal MUST be submitted in writing to the Club Secretary, Charlotte Bailey within 14 days of the expulsion decision.

A member who resigns or is expelled shall not be entitled to any claim or share of ‘’the clubs’’ equipment or property.

Complaints and Disciplinary Procedures
In the event that any member (including members of the club committee) feels that they have suffered discrimination in any way or that Madeley White Star Football Club polices, rules, codes of conduct have not been adhered to should follow the procedures outlined below. The matter should be reported to the clubs Secretary in writing within 7 days of the occurrence.

The report should include the following information;

> Details of the occurrence that is alleged to have taken place
> Any witness statements and names
> Names of any others who have been treated in a similar way
> Details of any former complaints made about the incident and relevant details
> A preference for a solution to the incident


​The club’s Welfare Officer, Jo Ingram shall assess the complaint and attempt to resolve the matter to the mutual satisfaction of both ‘’the club’’ and the complainant. In the event of a mutual resolution our Welfare Officer, Jo Ingram will have the power to call a meeting of the Executive Management Committee to further assess the complaint and attempt a resolution.

The Executive Management Committee shall have the powers to warn as to future conduct, suspend from membership either temporarily or permanently or remove from membership any person found to have broken the clubs policies or Codes of Conduct or actions not in the spirit of the wider aspirations of the club.

Roles and Responsibilities

The following roles have been defined and shall form the Executive Management Committee in accordance with the requirements by Staffordshire Football Association



Rob Woodward

John Bailey


Company Secretary

John Bailey


The Directors shall be responsible for the management of ALL the affairs of Madeley White Star Football Club.


Madeley White Star Football Centenary Limited is a non-profit making organisation and any surplus cash balances it generates will be reinvested to either equipment or into improving Manor Road.

Executive Management Committee

> Club Chairperson
> Club Secretary
> Club Treasurer
> Club Welfare Officer


The Executive Management Committee shall be responsible for the management of all the affairs of the Club, and decisions of the Executive Management Committee shall be made by a simple majority,


The following further club roles have been defined for Sub-Committee Members/Officers of the Club

> Vice Chairperson

> Groundsman

> Mini Football Development Officer

> Youth Football Development Officer

> Female Football Development Officer

> Adult Player Representative

> Social Media / Web Master
> Marketing / Fundraising Co-Ordinator

> Community Engagement Officer


Election of Officers
All officers shall be elected at the A.G.M by members of ‘’the club’’. All officers are elected for the period of 1 year but may be re elected to the same office or another office the following year. 

The Executive Club Committee shall control the affairs of the ''the club'' and shall meet at agreed intervals, not less than 4 times per year.


The duties of the Club Executive Committee shall be as follows:

> To control the affairs of the club on a day to day basis and making such necessary decisions to ensure the ethos of the club is represented in its decision making
> To keep accurate accounts of the finances of ‘’the club’’ through the Treasurer. These should be available for reasonable inspection by members.
> To co-opt additional club members to the committee as and when the committee feels
  this is necessary
> To make decisions on the basis of a simple majority vote.

In the event of equal votes, the Chairperson will be entitled to an additional casting vote.

Annual General Meetings
The Annual General Meeting (AGM) of ‘’the club’’ will be held not later than the end of June each year. Twenty-one days written notice will be given to Committee Members who will circulate time, date and venue of the meeting to their team members. Representatives must advise the Secretary in writing of any business to be discussed at the AGM or give notice of the agenda for the meeting at least 14 days before the meeting.

The Secretary shall circulate or give notice of the agenda for the meeting to members not later than 7 days before the meeting.  The purpose of the AGM shall be;

> Confirm the minutes of the previous AGM and any meetings held since the last AGM
> Receive accounts for the year from the Treasurer
> Elect the officers of ‘’the club’’
> Transact such business received in writing by the Secretary from members 14 days prior to the meeting and included on the agenda.
> Nomination of candidates for election of Officers shall be made in writing to the Secretary no later than 14 days prior to the AGM.

Nominations can only be made by members and seconded by another member. At all General Meetings the Chair will be taken by The Chairperson or by a Deputy Chairperson nominated by other Executive Committee Members.

Decisions made at a General Meeting shall be a simple majority vote from Officers attending that meeting. In the event of equal votes, the Chairperson has the additional casting vote.

A quorum for a General Meeting shall be 4 members and 2 Officers of the Club. Each member of ‘’the Club’’ shall be entitled to one vote at General Meetings Alterations to the Constitution Any proposed alterations to ‘’The Club’’ Constitution may only be considered at an Annual or Special General Meeting convened with the written notice of the proposal.

Any alteration or amendment must be proposed by a member of ‘’’the club’’ and seconded by another member. Such alterations shall be passed if supported by at least two thirds of the members present at the meeting.

If at any General Meeting of ‘’the club’’ a resolution was passed calling for the dissolution of the club the Secretary shall immediately convene an Extraordinary General Meeting of ‘’the club’’ to be held not less than one month thereafter to discuss and vote on the resolution.

If at that Extraordinary meeting the resolution is carried by at least two thirds of the members present the committee shall thereupon or at such a date that shall have been specified in the resolution proceed to realise the assets of ‘’the club’’ and discharge all debts and liabilities of ‘’the club’’. After discharging all debts and liabilities of ‘’the club’’ the remaining assets shall not be paid or distributed amongst the members of ‘’the club’’ but shall be given or transferred to some other organisation having objectives similar of those of ‘’the club’’.

Our Mission – Madeley White Star FC
To provide football, in an enjoyable and supportive environment. We endeavor to develop the confidence, courage and pride in every player and maximize the opportunities for local talent. We have the following specific objectives:

> To encourage participation and enjoyment of local football
> To develop the skills of players
> To provide a competitive and positive environment in which to play and learn
> To promote sportsmanship and fair play
> To provide young players with the technical and social skills, allowing them to become successful at the game we all love
> To allow the management of the team to make decisions at times that is in the best interests of the football club and the players.

Statement of confidentiality
If any parent/guardian feel that they have an issue which they do not feel it appropriate to discuss with individual team management they should in the first instance contact the Club Chairperson via email and in the event of no email access then contact must be made with local management and request the phone contact details for the Chairperson.

‘’The club’’ recognises the need for high levels of good behaviour from everyone associated with ‘’the club’’ both on and off the pitch. ‘’The club’’ aspires to be a model of good behaviour not only in football matters but representatives of the wider community of Madeley and surrounding areas.

Any disciplinary complaints from internal or external sources will be fully investigated by the clubs “Welfare Officer” and sub committee firstly, every attempt will be made to reach a conclusion by negotiation, any “discipline” type fine charged to the club and found to be unacceptable to our standards officer and subsequent committee members may in turn be passed on to the individual responsible for breaking our clubs code of conduct. ‘’The club’’ is committed to providing a safe and enjoyable environment for all its members and opponents alike.


Adherence to the Codes of Conduct is a prerequisite of membership of ‘’the club’’ and any breach of these Codes will not be tolerated and could lead to expulsion from ‘’the club’’. It is important as we progress as a club that we are perceived as an attractive club to potential future players and members.

Code of Conduct for Parents and Spectators
Parents/Spectators have a great influence on children’s enjoyment and success in football. All children play football because they first and foremost love the game – it’s fun. It is important to remember that positive encouragement will contribute to:

• Children enjoying football
• A sense of personal achievement
• Self-esteem
• Assist to improve the child’s skills and techniques


We all have a responsibility to promote high standards of behaviour in the game. This club is supporting The FA’s Respect programme to ensure football can be enjoyed in a safe, positive environment. Remember children’s football is a time for them to develop their technical, physical, tactical and social skills. Winning isn’t everything.

The FA’s Respect Code of Conduct for spectators and parents/carers

As a parent/ guardian at all times. I will:

• Remember that children play for FUN
• Applaud effort and good play as well as success 

• Always respect the match officials’ decisions
• Remain outside the field of play and within the Designated Spectators’ Area (where
• Let the coach do their job and not confuse the players by telling them what to do
• Encourage the players to respect the opposition, referee and match officials
• Avoid criticising a player for making a mistake – mistakes are part of learning
• Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour.


I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA, league or The FA.  I may be:

• Issued with a verbal warning from a club or league official
• Required to meet with the club, league or CFA Welfare Officer
• Required to meet with the club committee
• Obliged to undertake an FA education course
• Obliged to leave the match venue by the club 

• Requested by the club not to attend future games 

• Suspended or have my club membership removed 

• Required to leave the club along with any dependents.


In addition:

• The FA/County FA could impose a fine and/or suspension on the club.

Code of Conduct for Players
We all have a responsibility to promote high standards of behaviour in the game. As a player, you have a big part to play. That’s why The FA is asking every player to follow a Respect Code of Conduct.

When playing football, I will:

• Always play to the best of my ability
• Play fairly – I won’t cheat, complain or waste time. 

• Respect my team-mates, the other team, the referee or my coach/manager.
• Play by the rules, as directed by the referee
• Shake hands with the other team and referee at the end of the game
• Listen and respond to what my coach/team manager tells me
• Talk to someone I trust or the club welfare officer if I’m unhappy about anything at my    

I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA or the FA.  I may:

• Be required to apologise to my team-mates, the other team, referee or team manager
• Receive a formal warning from the coach or the club committee
• Be dropped or substituted
• Be suspended from training
• Be required to leave the club.

In addition:

• My club, County FA or The FA may make my parent or carer aware of any infringements of
  the Code of Conduct
• The FA/County FA could impose a fine and suspension against my club.


Our Club Code of Conduct
Football, at all levels, is a vital part of a community. Madeley White Star FC will take into account community feeling when making decisions.

  • Madeley White Star FC is opposed to discrimination of any form and will promote measures to prevent it, in whatever form, from being expressed.

  • ​Madeley White Star FC recognises the sense of ownership felt by those who participate at all levels of the game. This includes those who play, those who coach or help in any way, and those who officiate, as well as administrators and supporters. We are committed to appropriate consultation.

  • We acknowledge the extent of its influence over young people and pledge to set a positive example.

  • We acknowledge that public confidence demands the highest standards of financial and administrative behaviour within the game, and will not tolerate corruption or improper practices.

  • We will uphold a relationship of trust and respect between all involved in the game, whether they are individuals, clubs or other organisations.

  • We reject the use of violence of any nature by anyone involved in the game.

  • We are committed to fairness in its dealings with all involved in the game.

  • ​We are committed to the principle of playing to win consistent with Fair Play.

This Constitution and its contents enable ‘’the club’’ to continue to achieve FA Charter Standard Status – something we should all be proud of.


Additionally, it sets out exactly what ‘’the club’’ expects from its members: and what the members can expect from ‘’the club’’. More importantly it defines a transparent framework for a structured approach to junior football management in the wider sense. This can only be a benefit to everyone associated with ’the club’.

Executive Management Committee Members:
Chairman:  Rob Woodward - 07949691459 /
Secretary: Charlotte Bailey - 07706509662 / 

Treasurer:  John Bailey - 07412446433 / 

Welfare:  Jo Ingram - 07736041462 /

for general enquiries, please contact


Ground Address: Madeley White Star FC, Manor Road Playing Fields, Manor Road, Madeley, Crewe, CW3 9PS